A 2012 report by McKinsey declared that we spend 28% of our work week on email. The avalanche of email will not end soon.
Email does some things very well. Communication and collaboration among project team members is not one of them.
Here’s what Bhavin Turakhia says in a recent post on VentureBeat:
Rapid communication among teams in any organization is crucial for success, yet today’s communication technology offerings seem to fall short when it comes to enterprise. And email has seen little innovation over the last decade, continuing instead to remain slow, asynchronous, and unsuitable for anything requiring speed.
New enterprise messaging applications are beginning to emerge that could fill the gap between email and personal messaging.
Here’s Bhaving again:
Flock.co, Slack, Cotap, and other similar offerings provide a much required alternative to using personal messaging apps in the workplace and maintain the separation between your employees’ work and personal lives. With little to no cost and no IT staff to support, organizations that adopt this new wave of instant messaging solutions are finding them a handy replacement for email — and spending several hours a day using them while increasing efficiency through easier collaboration.
These promising applications will take time to mature further and be deployed where you work. Until then, it’s up to you to manage your email workload.
Want some ideas for improving your email productivity? Sid Savara has some strategies for dealing with email overload. He’s gone from “receiving thousands of emails per day down to reading and replying to a few dozen per day.” I’ve been trying his strategies and have already significantly reduced my email.
Sid’s strategies for getting to Inbox Zero fall into three categories:
- Reduce incoming emails
- Reduce the amount of email that people send
- Keep your inbox at zero
Yes, you get a lot of email. Yes, you have to respond to most of it.
But with some productivity strategies and some diligence, you can reduce the avalanche that tumbles into your inbox each day.
Photo Credit: Paul Downey